—— Core module Included in every plan
Inventory
Suppliers, purchase orders, stocktakes, transfers, stock comparison and supplier payments.
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What it does
Inventory & Supply
Stock you can trust — every product in every branch, every receive and stocktake flowing into your books, with the audit trail to prove it.
- Stock per branch, total at a glance
- Every branch has its own stock count and its own low-stock threshold per product, but the dashboard always shows the total across all branches — recomputed automatically after every sale, transfer or count. No one ever asks "is this number current?" again.
- Low-stock alerts to the right person
- Every morning the system scans every product in every branch and pings the owner and inventory manager about anything that's hit its threshold — by in-app, email, SMS or WhatsApp, on the channels you've enabled. The rest of the team isn't bothered.
- SKUs, barcodes, scan and print
- Every product gets an SKU and a barcode (generated for you with a tap if you don't have one), a printable label that sends to a thermal label printer, and a built-in scanner that opens the right product the instant you point the camera at a barcode.
- Variants for size, color, batch
- Sell the same product in multiple sizes, colors or batches — each with its own SKU, barcode, price, cost, stock and reorder threshold. Variants flow through sales, transfers, invoices and estimates as first-class items.
- Move stock between branches with an audit trail
- Create a transfer, the system checks that the source branch actually has the stock, send it, and the receiving branch confirms what arrived line by line — including damage notes for anything broken or short. Send, receive and cancel are separate actions so the audit trail stays clean.
- Stocktakes with the variance you can act on
- Run a count, enter what you actually have, and the system shows the discrepancy line by line — search the list, filter to discrepancies only, and complete the count to overwrite the system stock with reality.
- Purchase orders to suppliers
- Build a purchase order with a search-to-add product picker, per-line quantity and cost price, and live totals for cost and units. Track it from draft through ordered and received, with the payment status (unpaid, partially paid, paid) shown alongside.
- Suppliers with map and history
- Keep each supplier's name, contact, email, phone, website, address (with a map and "get directions" link) and notes. The detail page shows the products you buy from them and a history of every order. Bulk-import suppliers from a template, deactivate or reactivate, and export the list any time.
- Supplier payments and non-inventory bills
- Pay suppliers by cash, card, bank transfer or other method. A payment can settle a purchase order, a bill (for rent, utilities or marketing) or stand on its own. Outstanding balances roll up automatically and the payment links to the matching bank transaction for reconciliation.
- Manual stock adjustment
- Need to write off a damaged unit or correct a count? Adjust a single product on the active branch with a mandatory reason. Reachable from the pencil on every stock row, from a barcode scan, or from the end of a stocktake.
- All branches side by side
- One screen shows every product across every branch with a total column. Rows below a branch's threshold get a warning tint, and a single tap filters to low-stock only — perfect for deciding what to transfer where, on a phone or a screen.
- Inventory report at a glance
- Open the report to see total active products, the twenty worst low-stock items (with their branch and current count), the top ten sellers in your date range, and the total stock valuation — exportable like every other report.
- Receives and sales hit your books
- Receiving a purchase order books inventory against accounts payable. Paying the supplier draws AP down. Selling a product with a cost price books cost-of-goods-sold against inventory automatically — so margins, AP and stock valuation are always live in Reports and Accounting.
- Bulk import, exports and audit log
- Bring products and suppliers in from CSV or Excel using the templates. Export any list (stock, transfers, counts, orders, suppliers, payments) with your current filters. Every change is captured in the activity log — the auditor sees exactly who did what and when.
What it looks like
A live preview of the Inventory module.
Inventory
Manage stock levels, orders & suppliers
Total Products
7
Low Stock Items
2
Total Stock Value
﷼4,583
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Works best with
Each module is designed to work with every other — here are the ones that pair most tightly.
Better together.
Catalogue
Services, packages, memberships, products, discounts and smart-pricing rules — in one catalogue.
Sales & POS
Lightning-fast POS with tickets, recurring invoices, estimates, credit notes, gift cards, expenses and cash register.
Accounting
Double-entry ledger, chart of accounts, journal, bills, bank reconciliation, fixed assets and audit log.
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